Now Hiring - Executive Real Estate Sales Assistant in Miami Beach, FL

Sales Assistant Job Description

Luxury Boutique Real Estate Firm in South Beach is seeking a polished, charismatic, outgoing and tech savvy Administrative Sales Assistant. Candidate will be the Sales Assistant to the #1 Independent Real Estate Agent in Miami Dade County.

Listing Management for Principal Broker

• Assist Principal Broker & Executive Sales Assistant with tasks
• Assist in Gathering All Listing Information Needed for MLS
• Assist in Updating/Maintaining Accurate MLS Listings
• Assist in Keeping Real Estate Signage Registry
• Updating/Maintaining Condo Association Registrations
• Insert All Inquiries, Showings, Showing Requests & Updates on Sales Activity Report
• Follow Up with All Showings for Feedback
• Maintain Constant Communication with Sellers to Update Them on Showings and Client Feedback

Transaction Management for Principal Broker

• Assist in Collecting All Completed Documents for File
• Schedule All Transaction Inspections
• Attend Inspections
• Take Notes During Inspections of Findings
• Assist with Maintaining All Current Transaction Critical Dates
• Assist with Obtaining All Current Transaction Condominium Documents
• Assist with All Current Transactions Furniture Inventories

Client Relationship Management for Principal Broker

• Manage CRM System
• Register All Agent & Client Follow Ups in CRM

Marketing for Principal Broker

• Schedule & Coordinate All Open Houses
• Send Agent/Client Follow Ups for Open Houses
• Send Weekly Reverse Prospecting Updates
• Work with Marketing Department to Achieve Sales Goals
• Scorecard Updates on Sales Activity Report

Office

• Assists in the Coordination of Office Events
• Opening/Closing the Office
• Maintaining a Clean Work Environment

Realtor

• Obtain and Maintain a Florida Sales Associate License

Other

• Assist with Coordinating Weekly Sales Meetings
• Send Follow Up Information to Clients & Prospects Post Client Presentations
• Back-Up Showings & Walkthroughs When Required
• Managing Principal Broker’s Schedule
• Schedule Principal Broker’s Showings
• Assist with Listing Presentation Preparation
• Assist Principal Broker with Comparative Market Analysis
• Prepare and Maintain All Off-Market Registrations
• Keep Principal Broker Informed of All MLS Market Updates
• Answering Phone & Emails
• Assist Principal Broker with Any Additional Tasks

Qualifications

• Active Florida Sales Associate or Brokers License
• Driver’s License
• Minimum 2 Years’ Experience in Real Estate
• English & Spanish (Written & Oral)
• MLS Experience
• Proficient with Adobe PDF & Microsoft Office (Excel proficiency is crucial)
• Strong Analytical Skills
• Strong Organizational Skills
• Bachelor’s Degree
• Confident and Dynamic Personality

Details

• Salary + Discretionary Bonus
• Paid Time Off + Holidays
• Monday to Friday 9:30am to 6:30pm
• Miami Beach Office Location

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• Paid time off

Experience level:

• 2 years

Schedule:

• Monday to Friday
• Weekend availability

Education:

• Bachelor's (Required)

Experience:

• Real Estate: 2 years (Preferred)
• Administrative Experience: 2 years (Preferred)

Work Location: One location

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• Paid time off

Experience level:

• 1 year

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Real Estate: 1 year (Preferred)

Work Location: In person